PER Person Extra Information Upload creates and updates employee Extra Person Information records (Person Extra Information Types, or EITs) in Oracle HRMS from Excel – choosing the Information Type and entering its segment values – via the standard Oracle public API.
When to use it
- Mass-load a new person EIT for many employees at once (for example a newly introduced extra-information field).
- Bulk-update segment values on existing Extra Person Information records.
- Migrate Extra Person Information data into Oracle HRMS during an implementation or data load.
- Maintain recurring EIT records where a person holds several entries of the same type.
- Standardize or correct EIT segment values across a population.
Before you start
- Blitz Report is installed and you are signed in to a responsibility with access to the business group.
- The employee already exists in the chosen business group and is current as of today.
- The information type is eligible for the person. To see it back in the People form, it must also be registered to your responsibility (Information Types Security).
Step 1 – Choose a mode, set the parameters and download
In Blitz Report, open PER Person Extra Information Upload, choose an Upload Mode (Create, Update – the default – downloads existing records to edit; Create gives an empty template), and set the parameters:
| Parameter | Purpose |
|---|---|
| Upload Mode | Create or Create, Update. Default is Create, Update. |
| Business Group | The business group to work in (required). |
| Employee Number | Optionally download records for one employee. |
| Information Type | Optionally download one EIT type. |
Run the upload to download and open the Excel file. Each record is automatically handled as a create or an update.
Step 2 – Enter the records
On each row enter the Employee Number, choose the Information Type (the EIT context), and fill the Pei Information segment columns that apply to that type. The Full Name fills in automatically from the employee number.
Step 3 – Validate and Save
Click Validate and Save. This checks for missing required values and validates the segment values, then saves the file. Correct anything it flags before continuing.
Step 4 – Upload and view the result
Back in Blitz Report, click Upload and select your saved file. This submits the Blitz Upload request, which creates or updates each record. When it finishes, a result report opens showing each row as success or error.
What’s produced
- Created and updated Extra Person Information records with their segment values.
- A result report listing every row with a status (success or error) and a message.
Common questions
Can I delete an Extra Person Information record with this upload?
No. It only creates and updates. Use the People form to remove records.
How does it know whether to add or change a record?
Each existing record carries a hidden record identifier when downloaded in Create, Update mode – present means update that record, blank means create a new one.
Can a person have more than one record of the same Information Type?
Yes. Records are matched individually by their identifier, so multiple same-type records are preserved and updated independently.
Why don’t my segment columns show a dropdown?
Segments offer a list only when the chosen Information Type defines that segment and it is backed by a value set; free-text segments accept typed values.
I created a record but can’t see it in the People form – is it broken?
No. The record is saved; the form only lists information types registered to your responsibility. Use a responsibility that has the EIT registered.
Troubleshooting
| Message | Cause | What to do |
|---|---|---|
| Employee number not found in the business group | The employee number doesn’t exist in the selected business group, or isn’t current today. | Check the business group and that the employee number is correct and active today. |
| Person Extra Information record not found | An update row carries a record identifier that no longer exists. | Re-download in Create, Update mode to get current records, or clear the identifier to create a new record. |
| Extra information validation error | A segment value failed validation, or the information type isn’t valid for the person. | Correct the segment value to one the segment accepts; confirm the information type is eligible for that person. |
| No change | An update row had no changed values. | Informational – change a value if you intended an update. |