Why do I see all reports but my colleague doesn’t?

Your access level is higher. Users having their access profile set to ‘User Admin’, ‘Developer’ or ‘System’ can access all reports in the system, regardless of report assignments. Standard users, however, can see and run reports restricted to their assignments only.

You should use the ‘Enabled’ setting on the Report Header. Disabling a report removes it from the standard user report list. This is useful during development and testing.

Yes, even if a report is disabled, users with ‘User Admin’, ‘Developer’, or ‘System’ access can still run it.

If a developer sets that profile to ‘Yes’, only the Run window will show the restricted list based on the current responsibility, even though the Setup window still displays all reports. This lets you check if a report is correctly available under a specific responsibility.